In-house Legal Secretary (PART-TIME)

Part-time opportunity – perfect role for school hours 9 am to 3:00 pm. Join a well-established entity where you will you’ll work closely with senior leadership to help run the office smoothly.

• If you’re ready to make an impact and be part of an innovative and essential entity
• Competitive salary based on experience
• A positive, empathetic, self-motivated individual with a strong sense of ownership

If this role isn’t quite the right fit, don’t worry – reach out, and we’ll help you find your perfect match!

What’s On Offer:

• Competitive salary based on experience (up to $89K FTE)
• Part-time flexibility – Ideal for those seeking school hours or flexible working arrangements
• Collaborative work environment – Work alongside senior leadership and professionals who are passionate about the industry
• Professional growth – Gain valuable experience in the legal and administrative sectors while contributing to an essential institution
• A rewarding career – Make a real difference while maintaining a balanced life outside of work

About the Role:
This well-established entity is dedicated to promoting high standards of the industry, fostering professional integrity, and providing essential resources for its members. With a focus on advocacy, education, and the enhancement of their services, the organisation offers a collaborative environment for individuals passionate about contributing to the advancement of the industry. If you are looking for a meaningful career with a reputable institution that champions excellence whilst balancing your life-commitments, we encourage you to apply. 

You will play a pivotal role in the daily operations by providing high-quality administrative and legal support, ensuring the smooth running of the department. Your responsibilities will include:

• Reception & communication: Handle overflow phone calls, manage the Legal Department’s shared phone lines and emails, cover reception when needed, and respond to general enquiries from the public, members, and potential applicants.
• Document management: Manage both physical and electronic filing systems for all legal documents, update and archive electronic files, and ensure accurate entries in our corporate database (BMS).
• Calendar & mailbox management: Proactively maintain and triage the department’s shared calendars and mailboxes, diarising appointments and ensuring timely follow-ups.
• Correspondence & reporting: Prepare legal correspondence, including emails, letters, and reports. Assist in creating Excel spreadsheets for data recording and statistic requests.
• Membership & certification support: Assist with practising certificate applications and renewals, as well as mediator accreditation assessments. Handle administrative tasks related to certificates of standing and readership matters.
• Committee support: Provide secretariat assistance for various association committees, including coordinating meetings, preparing materials, and taking minutes.
• Event coordination: Help organise the biannual ceremonies, manage invitations and RSVPs, and assist with other events as required.
• Audit & documentation: Support audit processes and assist with compiling membership materials, including briefs and documentation.

What We’re Looking For:

To succeed in this role, we’re seeking an individual who is:

• Proactive & self-motivated: You take ownership of your tasks and are always looking for ways to improve efficiency.
• Detail-oriented & organised: Exceptional attention to detail and strong organisational skills are essential for managing multiple priorities and tasks.
• Client-focused: You are comfortable liaising with members and stakeholders, providing professional service and clear communication.
• Tech-savvy: Proficient in Microsoft Excel and Word, including mail merge and database management.
• Team player: While independent, you also thrive in a collaborative environment, working well with colleagues and senior leadership to achieve goals.

Apply now:
Click APPLY or contact Bianca Faulke-Tanner at Peppercorn Recruitment on 0413 780 554 or email bianca@peppercornrecruitment.com.au, quoting reference number 3862989. Please submit your resume in Word format only.
  
Peppercorn Recruitment – a partnership between two of Brisbane’s most connected and experienced legal, risk and compliance recruiters and you. For more jobs head to our website, www.peppercornrecruitment.com.au